Revenue Reports - Overview

Revenue Reports provide basic revenue information to the Property, and come in many types. The commands to generate Revenue Reports may be found in the Revenue Reports section of the Reports Menu Area.

To access Revenue Reports:

 

The Reports Menu can be accessed by clicking the Reports icon on the Action Bar:

OR

Click Reports from the Status section of the Full Menu.

Click the icon on the left for the Full menu.

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

From the Status Section, select Reports.

 

The Reports screen is divided into four sections, Room Reports, Revenue Reports, Managers Reports and Other Reports.

The Revenue Reports Section

Click on a Report command to open the specific Report screen to generate the desired Report.

By default, all reports are generated in PDF form and open in a separate browser window. From there you can select to save or print the report, among other options. In many cases, the reports provide the option to check the Generate report to excel checkbox. This generates the report in HTML for downloading to Excel instead of PDF.

Note: Any Report option followed by an asterisk (*) can be utilized if desired to group MULTIPLE Property information together in a single report, as well as individual Properties in separate reports.

Department Revenue *: The Department Revenue Report shows all of the revenue added into the system on a specific date, by post type and grouped by post type department. The report can be generated for a specific user/cashier, or for all cashiers.

Flash Report *: The Flash Report shows the revenue generated for a specific date (by post type), statistical information for that date and provides an expected forecast for the following date.

Folio Balance Report: The Folio Balance report lists all of the guests currently in house and the current balances on their folios.

Reservation Balance: The Reservation Balance Report is used to track non-deposit postings that have been made to reservations (stays with a RESV status). It is typically used to show the amounts that have been charged to guests who are not yet in house as of the date selected for the report.

Revenue Summary *: The Revenue Summary Report provides information regarding the total revenue generated based on a selected revenue type.

Room Rates Report: The Room Rates report displays the expected room rates by room type per stay. The room rate is compared with the expected rate for that room type/date and the difference (variance) between the actual stay's rate and the expected rate for the date. This report is typically used to review rates for each guest and make sure there are no mistakes.

Forecast Revenue Summary *: The Forecast Revenue Summary Report provides a daily projection of the number of rooms sold and expected revenue for the date range selected.

Deposits: The Deposit Report shows all deposits that are due or received for guests arriving during a specified date range.

Exceeded Credit Limit: The Exceeded Credit Limit Report shows all guests whose charges (on the Posting screen) have exceeded what was entered in the credit limit field on the Deposit/Payment when creating the reservation in the Reservation Wizard or entered on the Stay Info Screen.

Reservations Postings Detail Activity: The Reservation Posting Detail report shows all of the postings that were made to a stay with a reservation (RESV) status.

Daily Report: The Daily report shows the rooms and revenue statistics for a specified date.

Weekly Business *: The Weekly Business is similar to the Department Revenue report, but shows all the revenue added to the system for one week, beginning on the specified date. The report may be generated for a specific revenue stream (Hotel, A/R, POS and Condo), or a combination.

Top Producers: The Top Producers shows all of the Companies that have been the top producers for the selected date range.

Room Income: The Room Income Report shows the amount of Room Revenue posted to each room for a given date range. (This is useful for properties with Condos to see how much revenue a particular room is generating).

Package Revenue: The Package Revenue report can be customized by property when you create your own columns (Configuration -> Package Plan Categories) and assign them to specific posting types. Only revenue posting types will appear on this report. The report can be filtered by All, Packages by Day, or Amenities by Day. Package revenue will be shown by package on the Summary, and for each guest on the Detail view.

Package Availability:  the Package Availability screen may be used to show any generated package plans, with how many of any particular package has been designated as available or how many have been sold, depending on your selection. The Package Availability screen is similar in appearance to the Room Availability screen, displaying a grid of all of the package plans that are available/sold each day based on a specified date range. This date range can be altered as desired, and the grid may also be filtered to show packages, amenities or both.

Date Updated February 17, 2022